- Join an organisation that has been proudly recognised certified as a 2024 Great Place to Work for four years
- Hybrid work/life balance
- Temporary 12-month contract
Your New Role
Location: Sydney CBD
Role Type: Full-time | Temporary (12 MONTHS)
The Executive Assistant plays an integral role in supporting 2 members of the Executive team by providing optimal professional and administration support as well as ensuring the smooth and efficient running of the day to day operation of the two departments.
This is a key, highly visible role for a career Executive Assistant who is skilled at fostering relationships with senior stakeholders and has a high level of initiative, proactivity and prioritisation.
- Provide extensive complex diary management, meeting coordination and general administrative support for the Chief Risk Officers and Chief Corporate Affairs & Strategy Officer, including scheduling of appointments, travel coordination, prioritising commitments and keeping track of schedules
- Organise departmental meetings including room bookings, distributing agendas and taking minutes where necessary
- Organise meetings/functions with external parties including venues, attendees and catering
- Manage and coordinate the expenses reporting for the teams, including reconciling Amex expenses, ensuring accuracy and timeliness
- Manage internal travel processes, book all domestic and international travel for staff, and be the primary point of contact for all internal travel queries
- Assist with the on-boarding of new team members, scheduling meetings and group events, and providing administrative and process support as part of the induction
- Regular and proactive liaison with State teams to ensure they are across head office activities
- Prepare, collate and distribute departmental reporting, including Board Reports, slide decks and other standardised reporting
- Assist with the on-boarding of new team members, scheduling meetings and group events, and providing administrative and process support as part of the induction program
About you
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Minimum 7 years corporate EA/PA experience ideally gained in financial or professional service environments
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Experience supporting C-level executives
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Tech savvy and resourceful with strong profienciency in MS Office, particularly Outlook and PowerPoint
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Excellent time management and organisational skills with impeccable attention to detail
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Strong written and verbal communication skills with the ability to influence effectively at all levels of the organisation
Even if you haven’t ticked every box but this role resonates with you, don't rule yourself out just yet, we'd love to hear from you!
Our Benefits and Culture
We are small enough to have an impact, BIG enough to make a world of difference and it starts with our people.
We support flexible working and pride ourselves in fostering a culturally diverse, honest, collaborative and supportive team environment. We are proud to be recognised certified as a 2024 Great Place to Work for the fourth year (including 2023, 2022 and 2020), recognised on the 2023 AFR BOSS Best Places to Work list, as one of Australia’s Best Workplaces for Women 2022, and the Australian HR Awards 2021 Employer of Choice (NFP & Public Sector).
In line with our commitment to our people, we have a comprehensive array of benefits available to our employees:
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Generous leave provisions (e.g. Annual Wellbeing day) & leave purchase opportunities
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14 weeks paid parental leave for primary care givers
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Thorough induction onboarding program
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Health & Wellbeing initiatives
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Gender affirmation leave
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Income Protection Insurance
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Community volunteering & donation matching programs
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and many more!
Our headquarters is based in Sydney CBD, and we have a national presence across Melbourne, Canberra, Brisbane, Perth and Adelaide.
Eligibility
Australian Citizenship - To be eligible to apply for this position, applicants must hold Australian Citizenship at the time of application.
Security Clearance - To be eligible to apply for this position, applicants must be able to obtain and maintain a Baseline security clearance.
Sound like you? Apply!
Applications close: 2 December 2024
Interviews will occur in parallel, so please apply ASAP.
Enquiries: Careers@exportfinance.gov.au
To apply, please email your CV to Careers@exportfinance.gov.au
By choosing to apply, you agree to the recruitment privacy policy.
We invite and welcome applications from Aboriginal and Torres Strait Islander people, people from diverse cultural backgrounds, people with disability and members of the LGBTQIA+ community.
If you are a candidate with a disability, let us know how we can provide you with additional support.
Applications from recruitment agencies will not be considered on this occasion.
About Export Finance Australia
Export Finance Australia is Australia’s export credit agency.
We provide finance to support Australian export trade and overseas infrastructure development across the Pacific and Indo-Pacific. Through our loans, bonds and guarantees, we support businesses – from small and medium-sized enterprises (SMEs) to large corporates – foreign governments and infrastructure projects, to take on the world.
Working with banks, other government agencies and our partners, together we are helping drive international success for Australian businesses.
The reason our people join us, stay with us and grow with us is because they wholeheartedly believe in our purpose. They can see the impact we create for our customers.